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Appendix L: Sample Letter for Transcript Review
Participant ID # ________
Dear (Name of Interviewed Individual):
We are pleased to enclose two copies of the typed transcript
of your tape-recorded interview with (name of interviewer)
at the Quilters' S.O.S. - Save Our Stories (Q.S.O.S.) event, a
project of The Alliance for American Quilts, held in October,
2000, at the International Quilt Festival, Houston, Texas. One
copy is provided for your review and correction prior to Q.S.O.S.
archiving the final copy of your transcribed interview. The second
copy is for your records.
When you were interviewed for the Q.S.O.S. project, you were
kind enough to give us your written permission to make the contents
of your tape-recorded interview and photographs available for
scholarly or educational purposes including publications in all
media and exhibitions. Among other venues, transcribed interviews
will be posted on The Alliance for American Quilts web site located
at www.centerforthequilt.org/qsos/qsos.html.
For that reason, we want to be certain that the final copy of
your interview's transcription is as free from error as possible.
Please take this opportunity to review the transcription for
"fact and tact." This means we ask you to pay particular attention
to the way the transcriber interpreted the spellings of individuals'
names, cities or towns, and any technical terms. We have had interviewees
comment on the way their transcription does not flow in a way
they would prefer, however, do keep in mind that the interview
process is much different than the standard written word. Do keep
in mind that the spirit of the interview is what we are striving
to capture and that we are very pleased that your personality
manifests itself in this interview exchange.
Mark any errors you find with a red pen (so we are sure to find
them) and add a star in the left-hand margin next to the passage
containing the error(s) to help us easily locate every correction.
Once you have indicated the corrections you wish made, please
sign this document on the line below, indicating that you have
reviewed the transcription and marked it for our attention. Please
return your corrected copy in the SASE enclosed. The second copy
of the transcribed interview is for you to retain for your records.
You may find it helpful to mark your corrections on this second
copy too.
Thank you so much for your willingness to participate in the
Quilters' S.O.S. - Save Our Stories project, and to give a few
minutes to making sure your tape-recorded interview is transcribed
accurately. Insert contact information here.
Very truly yours,
___________________________________________
Signature of Interviewee Date
Address of Informant
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